MINUTES OF THE SPECIAL MEETING-BOARD OF ALDERMEN Monday September 23, 2024

[City Clerk]

CITY OF JEANERETTE JEANERETTE, LA
MINUTES OF THE SPECIAL MEETING-BOARD OF ALDERMEN Monday September 23, 2024
Proceedings of the Mayor and Board of Aldermen of the City of Jeanerette, State of Louisiana, at their Regular meeting place held Monday September 23th, 2024 at for the Public Hearing/Meeting at 5:30 p.m. The Mayor called the meeting to order and Alderman Bourgeois led prayer, Alderman Ray Duplechain led the Pledge of Allegiance.
Those present were: Mayor Carol Bourgeois Jr. Alderwoman Mariah Clay, Alderwoman Charlene Moore, Alderman Garland Bourgeois, Alderwoman Christia Simmons, Alderman Ray Duplechain and City Clerk Susan Colden. City Attorney Lucretia Pecantte arrived late.
Mayor Carol Bourgeois Jr. determined that a quorum was present.
Before entering the public hearing Alderwoman Moore motioned to expand the agenda to include Discussion of City Hall Renovations, Alderman Duplechain seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried The request will be agenda item 6J.
5. Public Comments on items 6-13. No Comments
6.Agenda Items
A. Love LA Outdoors Program – Contract B (9418-04): Resolution of Acceptance Introduction by Nick Sonnier of Sellers & Associates, Nick said the contractor is complete and this is a resolution of acceptance with a punch list for minor touch up work, there was also discussion about a warranty item for the slide. Alderman Bourgeois motioned approve, Alderwoman Simmons seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
B. Love LA Outdoors Program – Contract B (9418-04): Partial Payment Estimate No. 1 to Pelican Playground for $241,719.70, Nick said the contractor is complete less retainage and the punch list. Alderman Duplechain motioned approve, Alderwoman Clay seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
C. 2023 Road Improvements – Phase II (9537-02): Contract Change Order No. 2 for Glenn Lege Construction for $39,923.41 increase, Nick said that this is the final adjusting change order. Alderman Bourgeois motioned approve, Alderwoman Simmons seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
D. 2023 Road Improvements – Phase II (9537-02): Resolution of Acceptance. Nick said the contractor is complete and this is a resolution of acceptance. Alderwoman Simmons motioned approve, Alderwoman Clay seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
E. 2023 Road Improvements – Phase II (9537-02): Partial Payment Estimate No. 4 to Glenn Lege for $36,192.98. Nick said that this is the second to last estimate and includes the Change Order that is being approved this evening, all that is remaining is the retainage fee. Alderwoman Moore motioned approve, Alderwoman Simmons seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
F. Wavier of Open Container, Section 11-5029, For the 2nd Annual International French Bread Festival on November 2, 2024. Alderman Bourgeois motioned approve, Alderwoman Moore seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
G. Updated Water Rate Study by Andrew Alleman of Waggoner-The council was directed to another chart prepared using the data from Andrew Alleman’s report. Alderwoman Simmon reviewed the information and the effect on water and sewer rates. The sewer rates given by Mr. Alleman reflect the effect of various funding methods but not the possible increase in operational costs given the cost of chemicals, labor and equipment in the coming years. The council was concerned about that component in the sewer rate and they felt the water rate increase that is projected was not sufficient to meet future costs. After discussion Alderwoman Simmons said she will bring it to the policy committee since it would be a change in Ordinance. There was also discussion to have a phone meeting between Sellers, the City and Mr. Alleman.
H. Water Treatment Plant Imp. – Phase 1 PPE #10 (9327-06) Nick said that this is conditional on Lemoine completing final startup and doing the operational and maintenance costs which is still not done. Alderwoman Simmons motioned to table, Alderman Duplechain seconded, voice vote of all yea, no nay, motion carried.
I. Water Treatment Plant Imp. – Phase 2 PPE #12 (9327-07), Nick reviewed Frisco’s progress on the project. Alderwoman Simmons motioned approve, Alderwoman Clay seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
J. Discussion of City Hall Renovations-Alderwoman Moore asked about the scope of the project and if there were any matching funds required. The Mayor referenced in September of 2022, when Senator Allian and Representative Bishop came they presented the City Hall renovation project that they were introducing for passage. The capital outlay funding came in at $750,000 and the matching funds will be about 25% of the project. We have not heard back yet from the architect with the project cost. Nick said the project is about 1 million and $250,000 of local matching funds. Construction is 80%, engineering is 10% and 10% contingency. The City will pay 25% of those costs and the State will pay 75%.
7.Resolutions-
A Resolution 16 of 2024 to Authorize application to Louisiana Department of Health for Drinking Water State Revolving Fund Lead Service Line Replacement-The Mayor introduced and reminded them of the requirement from LDH. Alderwoman Moore motioned approve, Alderwoman Clay seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
B Resolution 17 of 2024 Clearance Program Resolution (9603) Introduction by Nick who reviewed the program, this is where the homeowner can retain ownership of property and have structure removed. Alderwoman Simmons said once we identify a property, if the person refuses then we need to move it to our blighted property process. Alderman Bourgeois motioned approve, Alderwoman Moore seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried
C Resolution 18 of 2025-26 Capital Outlay Program Resolution Introduction by Nick who said we will be applying for projects currently on the books. Alderman Bourgeois motioned approve, Alderwoman Simmons seconded, roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None
Abstain: None
Motion Carried

8.Adjourn, motion by Alderman Bourgeois, second by Alderman Simmons voice vote all yea, no nay-motion carried.

______________/s/___________________
Carol Bourgeois Jr., Mayor
ATTEST:



___________/s/____________________
Susan Colden City Clerk