MINUTES REGULAR MEETING-BOARD OF ALDERMEN Monday February 12th, 2024

[City Clerk]

CITY OF JEANERETTE JEANERETTE, LA
MINUTES REGULAR MEETING-BOARD OF ALDERMEN Monday February 12th, 2024
Proceedings of the Mayor and Board of Aldermen of the City of Jeanerette, State of Louisiana, at their Regular meeting place held Monday February 12th, 2024 at 6:30 p.m.
Those present were: Mayor Carol Bourgeois Jr., Alderwoman Mariah Clay, Alderwoman Charlene Moore, Alderman Garland Bourgeois, Alderwoman Christia Simmons, Alderman Ray Duplechain. and City Attorney Lucretia Pecantte.
Mayor Carol Bourgeois Jr led the prayer and Alderwoman Simmons led the Pledge of Allegiance. Mayor Carol Bourgeois Jr. determined that a quorum was present.
Alderwoman Simmons offered motion to have the agenda expanded to add item 10 J, Creation of Police Hiring Committee second by Alderwoman Clay. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
The Mayor reported that Sate Representative Marcus Bryant was unable to attend the meeting tonight. He then stated that item 11 proclamation recognition of Larroque Pharmacy he wanted to move up to item 6A, since the Larroque’s have another engagement tonight.
5. Public Comments on items 6-13. No Comments
6. A. Approval of Minutes of the Last Regular Meeting January 9, 2024-On motion by Alderman Bourgeois and second by Alderwoman Simmons to approve carried on voice vote of all yea, no nay, no abstentions
B. Approval of Minutes of the Last Special Meeting January 12, 2024 On motion by Alderman Bourgeois and second by Alderwoman Moore to approve carried on voice vote of all yea, no nay, no abstentions
C. Approval of Minutes of the Last Special Meeting January 24, 2024 On motion by Alderwoman Clay and second by Alderwoman Moore to approve carried on voice vote of all yea, no nay, no abstentions
D. Approval of Minutes of the Last Special Meeting January 30, 2024 On motion by Alderman Bourgeois and second by Alderwoman Simmons to approve carried on voice vote of all yea, no nay, no abstentions
E. Approval of Minutes of the Personnel and Policy Committee Meeting February 5, 2024 On motion by Alderman Bourgeois and second by Alderwoman Simmons to approve carried on voice vote of all yea, no nay, no abstentions
F. Approval of Minutes of the Finance Committee Meeting February 5, 2024 On motion by Alderwoman Moore and second by Alderman Bourgeois to approve carried on voice vote of all yea, no nay, no abstentions
G. Approval of Minutes of the Public Works and Safety Meeting February 5, 2024 On motion by Alderman Bourgeois and second by Alderwoman Moore to approve carried on voice vote of all yea, no nay, no abstentions
7. & 8. Correspondence by the Mayor-The Mayor asked for a moment of silence to remember the individuals who have recently passed including Miss Ethel Hall, Mrs. Camille Lapeyrouse, and Mrs. Viola Charles. The Iberia Parks and Rec sent information regarding the celebration of Black History Month on February 29 from 5:30-7:30 pm at King Joseph Recreation Center. There will be a free Financial Literacy class available through First National Bank on February 27, from 5:30-6:30 pm in the operations center at the bank. The Mayor then recognized Jacques and Mary Ellen for the upcoming centennial anniversary of Larroque Pharmacy and the proclamation was presented. The Mayor thanked everyone who was involved with the Mardi Gras parade, and remarked that it was a great event and thanked the Marshal’s office, Jeanerette Police Department, Public Works Department and the Iberia Parish Sheriff’s Department for helping to provide the cleanup labor.
9 A. Update from Statewide Electric on Water and Sewer Operations by Anderson Clay. Mr Clay first reported on the work at the Water Plant and the softeners are being recoated and filter media has been installed and samples have been taken. The piping, painting, insulation and valves have been completed. Well number 9 went offline Sunday evening, this well was just recently put back in service. The contractor is coming in the morning to determine the issue and get it fixed. On the sewer side work is going on a few lift stations to have them operating at 100%. This includes King Joe, waiting on Teche Armature to rebuild the electric motor. Canal Station is waiting on the pump to be repaired to put it in service and they are waiting on the motor starter at Bayside to get the 2nd pump online. At the Sewer plant there is 2 aerators online and they are looking to get the second sludge pump installed and southern came and took measurements to get a quote together and work on the gear boxes. The Mayor thanked Mr. Anderson and Brandon for their dedication in getting to the heart of the problems at the plant and coming up with solutions.
10. A. Approval of Policy #7 Annual Review-Alderman Bourgeois offered motion to approve Policy #7 second by Alderwoman Clay. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
B. Approval of CivicSource Contract-Alderwoman Clay offered motion to approve CivicSource Contract second by Alderwoman Moore. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
C. Approval of Intergovernmental agreement for City Marshal Services- Alderwoman Simmons offered motion to approve correction to amend agreement of under scope of services to read “the Marshal and Chief of Police shall give monthly reporting of the services to the Mayor and Council within five days prior to the termination of the intergovernmental agreement.” second by Alderman Duplechain. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
Alderman Bourgeois offered motion to approve Intergovernmental agreement for City Marshal Services second by Alderwoman Clay. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
D. To authorize Jeff Simon to perform legal services for the acquisition of property for the new sewer treatment plant- Introduction by Todd Vincent of Sellers and Associates and Mr. Simon addressed the board. After a series of questions regarding the project Alderman Bourgeois offered motion to table this item until additional questions can be answered, second by Alderwoman Simmons. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
E Approval of PPE #8 for $6,215.00 to Lemoine Company for work performed December and January, 9327-06. Alderman Duplechain offered motion to Approval of PPE #8 for $6,215.00 to Lemoine Company second by Alderwoman Simmons. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
F. Approval of Punch List for Lemoine’s project at the Water Plant for $12,500, 9327-06. - Alderman Duplechain offered motion to Approve Punch List for Lemoine’s project at the Water Plant second by Alderwoman Simmons. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
G. Review the construction budget and the potential/known additional costs for the Phase 2 WTP Project to decide what must be done in this phase and what can be deferred to the next phase of water treatment plant improvements. Mr. Todd mentioned that the intent of this item was to see if there was some work that could be deferred to the next phase to allow additional grant funds to help cover the costs. Mr. Todd then mentioned there could be issues with the coating system of filter #3 estimated at $21,925 to paint the interior. Also there was some pitting of the membrane system and the painting specialist recommended that the pits be filled a paint product at an estimated cost of $5,400. The other filter may have a similar issue. This work would be under the Phase 2 contract with Frisco. There was some discussion if the upcoming million-dollar grant could offset this cost and Mr. Todd stated it depended on the timing of the grant and permission from FP&C if this could be added. Mr. Todd request to approve CCO #6 for pit repair among 3 filters and painting 2 additional filters. On Motion by Alderman Duplechain and second by Alderwoman Simmons roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
The pump from well 11 is going to be used for well 9, hopefully the pump that failed in well 9 will be covered under warranty.
Approve the addition of and add the $12,000 pump to CCO to #6, The SMART meters can be part of Phase 3. On Motion by Alderman Bourgeois and second by Alderwoman Simmons roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
H. Approval of PPE 6 for $231,451.71 to Frisco Company for work performed thru January on Water Plant 9327-07 - Alderwoman Simmons offered motion to Approve PPE 6 for $231,451.71 to Frisco Company second by Alderwoman Clay. roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
I To authorize the advertisement for bids for Phase II of ongoing street and road improvements. On Motion by Alderman Bourgeois and second by Alderwoman Moore roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
J. To approve the formation of a Police hiring committee consisting of 2 council members (Alderman Duplechain and Alderwoman Clay), the Mayor, the Police Chief, and the Marshal. On Motion by Alderman Bourgeois and second by Alderwoman Moore roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
12. Resolutions-
A. Resolution 2 0f 2024 to Designate the Mayor to Act on Behalf of the City for the Water System Capital Outlay Project. On Motion by Alderwoman Simmons and second by Alderwoman Clay roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
B. Resolution of 3 of 2024 to Authorize the Mayor to Execute an Act of Acceptance form the Lemoine Company LLC, Pertaining to the Completion of the Contract for the Water System Upgrade/Water Treatment Plant No 1 Phase 1-New Valves, Piping and Painting. On Motion by Alderman Bourgeois and second by Alderwoman Clay roll call vote
Yeas: Alderwoman Clay, Alderwoman Moore, Alderman Bourgeois, Alderwoman Simmons, Alderman Duplechain
Nay: None
Absent: None,
Abstain: None
Motion Carried
13. Ordinances
A. Introduction of Ordinance 2024-02 to Amend the Fiscal Year 2023-2024 Budget – Introduction by Alderwoman Simmons, On motion by Alderwoman Moore and second by Alderwoman Clay to approve carried on voice vote of all yea, no nay, no abstentions
14. Adjourn on motion by Alderwoman Moore and second by Alderwoman Clay and a voice vote of all yea, no nay, no abstentions the meeting was adjourned.



___________/s/________________________
Carol Bourgeois Jr., Mayor
ATTEST:



____________/s/___________________
Susan Colden City Clerk